Tasks can best be thought of as replacing your "to-do list".

How to think about tasks

Tasks track who is working on what, and when those work items should be completed. Tasks are intended to replace:

  • Emails tracking who's working on what

  • Light use of tools like Monday.com, JIRA, (any generic task management tools)

The benefits of using Task Management in OurGov are:

  • Seeing your workload inline, alongside bill events and your notifications

  • Easily create tasks from different events happening inside the government.

    • Example: Public hearing scheduled; create a task to prepare for it?

  • Automatically triggered tasks, like reminders to register hours with the ETHICS commission

How tasks work

Task properties

Tasks have the following components to them:


Subtasks represent individual units of work that must be completed in order for the broader unit to be considered "done".

A task with Subtasks is not considered complete until all subtasks are marked complete.

Ways to create tasks

Filtering Representatives

When Representatives are filtered from the listing page, a button will appear, prompting you to create a task to "contact 50 representatives".

This creates a parent task with 50 Subtasks that are each linked to a Representative. The subtasks will list the representative's phone number for ease of communicating with them.

From The Task List Page

Tasks can also be created from the List page. Here you can filter tasks based on many of the properties listed above.


This is not yet implemented. We will be fully describing our plans when we begin designing the feature. Expected automatically created tasks include:

  • Public Hearings being scheduled

  • Reminders to Register Hours with the ETHICS Commission

  • Notifications about companion bills

and others (send ideas our way!) that will be configurable at the user level.

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